How to write a structured resume

How to write a structured resume

How to write a structured resume

A properly written resume with relevant information opens the door to a personal interview. Does your CV contain the necessary information and is it appropriately worded? Get inspired by our advice directly from the HR staff.

When looking for  a resume template  , you will probably find a large number of examples. Choosing the right one is not easy. Every HR specialist is looking for something different, and there is probably no universal pattern of how to write a resume. However, the following points will tell you what information must definitely not be missing.  

Personal (contact) data

  • Address - enter the address where you currently live. Your permanent residence may be in another city or even in another country. This can be a confusing signal to employers that you will have difficulty attending an interview or starting work on time.
  • Email and phone number - give HR professionals the opportunity to contact you easily.
  • Skype - are you looking for a job abroad? Are you looking around after maternity leave, or for whatever reason you cannot come to the designated place in the near future? Skype interviews are now a common practice.
  • Gender - If you are looking for a job abroad or in an international company where you deal with foreigners, your name may not be authoritative for the contact person. This will resolve the issue of addressing Mr / Ms.

Key knowledge or profile

  • Experienced candidates - seniors with several years of work experience, should indicate the key knowledge and skills relevant to the position sought.
  • If you are a graduate or your previous work experience is limited, focus on the personality profile and professional goals you want to achieve. A range of 5-10 lines is acceptable so that the recipient of your CV wants to read this section. So write briefly and interestingly.


  • Start with the last school you studied. Indicate the time frame, name of the school and field of study. If you are still studying, state the expected completion date and whether it is full-time or distance learning. Only state the subjects of the state exam or the topic of the final thesis if you are a graduate with minimal or no experience.
  • College and high school are relevant to the needs of the CV. Only list primary school if it is your only completed education.

Work experience

  • Enter the name of the company and the position you held here. In addition, attach the subject of the company's activities. The name of the company itself may not be known to the potential employer. On the other hand, its activities can be highly relevant.
  • Also describe your job description in the position - briefly and relevantly, ideally in points. If you have achieved significant success in the position, you can mention them as well. Graduates can focus on participating in major school projects or activities.
  • Always start with the last company and position. Indicate the corresponding period of your operation using the month and year data.
  • Is it better to start with a work experience or education?
  • The answer to this contradictory question is simple. It's up to you. And what is our recommendation? If you have studied at a prestigious university or have very little work experience so far, state your education first. Otherwise, start with work experience. Write your education for them. In both cases, start from the last practice resp. studied schools.

Additional experience, abilities and skills

Don't be afraid to highlight the skills you can offer a potential employer.

These are in particular:

  • internship or participation in interesting projects,
  • consulting or other independent activity relevant to the position sought in the last 5 years (in the case of a major project within 10 years),
  • languages ​​you speak at least at a communicative level (basic knowledge is not relevant for practice),
  • computer knowledge - programs, systems and software that you have used so far at work and privately, if your knowledge is greater than completely beginner (for custom software for which you can not name or is irrelevant, use one of the common names, such as. CRM - Customer Relationship Management).

Depending on your practice and experience, a separate section with additional knowledge, such as administrative knowledge, accounting, logistics, etc., may follow in the structured CV.

You can also describe your interests and hobbies, which will tell the potential employer something about your character and personality. E.g. a person with a passion for team sports is a potential team player. On the other hand, a person with a love of swimming is likely to be an independent individualist, and a person with a love of reading is a prerequisite for imagination or interest in further education and development. But write really about what you enjoy, not fictional interests that point to assumptions that you don't really have.